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Virtual Assistant for RH Novelist

Hello, there!

I’m Traci Lovelot, a paranormal romance / reverse harem author, and I’m open to taking on more part-time contract workers for a few hours per week. Someday I hope to be big enough to need full-time employees, but I’m nowhere near that level yet!

The Assistant Application Is Currently Closed

However, you can still feel free to email me if you have something unique you feel you could offer aside from (instead of) the following.

Tasks I Do NOT Need Help With Currently

  • Facebook & Instagram promotion
  • group promo & newsletter swaps (BookFunnel, StoryOrigin, etc.)
  • Share my new releases and sales
  • Images and videos for use in Facebook ads
  • Images for A+ content on Amazon
  • Record follower counts, review counts, reader magnet downloads, etc. 
  • Pull quotes from reader reviews on Amazon (international stores), GR, and BB
  • Create book pages and links for beta copies, ARCs, magnets, sales copies
  • Update Why-Choose and Romance.io with tropes, triggers, etc.
  • Create new pages and hype around releases
  • Update website with recent releases, bonus content, ARCs, tropes/triggers, etc.
  • Update MailerLite automations to reflect changes in series
  • Tracking and submitting book info to promo sites in advance of price drops
  • Book rank, keyword, cover, blurb, and other research
  • Record results of recent swaps, social media campaigns, sales, etc. for future decisions

At this stage in my career, I haven’t created well defined roles, so if you have a mishmash of OTHER tasks you can assist me with, feel free to mention them all in your email.

Possible tasks I could use help with are listed below.

I’m looking for people who are self-motivated and interested in my projects more than anything else!

Note: I will share your info with other interested authors who may hire you in the future! So, pitching to me could get you more than one author client — we authors do talk when we find great team players!

Contents of this page

Tasks I Still Need Help With

Don’t let this list scare you off! You can pitch me on any particular tasks you might be a good fit for.

Be honest about what you can and can’t do, or what you specialize in. You can always grow into your role with training.

In an ideal world, here’s what you’d be able to help with (acronyms below):

Social media

  • Create TikTok videos and Instagram Reels
  • Share campaigns as I come up with them, and help me come up with campaigns, especially for TikTok and Instagram, my weakest areas
  • Create, post, manage TikTok account
  • Advise me on what kinds of videos are trending and take the lead on creating similar
  • Respond to comments/messages & contact the author when needed

Marketing, promotions, & content calendar

  • Help me come up with a marketing & content calendar with launch ideas, other campaign ideas, and evergreen content we can post over and over again in the future for new readers
  • Update social media and newsletter content planning sheets
  • Plan upcoming social media campaigns and do the copywriting with my approval
  • Plan upcoming newsletter campaigns and possibly do the copywriting with my approval
  • Update website before/after ARC campaigns, launches, sales, etc.
  • Reuse and schedule content across Patreon (1st), newsletter (2nd), blog (3rd), and social media (4th)
  • Note updates for approval by author

Some monthly or quarterly tasks

  • Paperback formatting
  • Ebook formatting (various: ARCs, Patreon early release, final files, etc.)
  • Create new pages and hype around releases
  • Plan, create, and update MailerLite automations to reflect changes in series
  • Track and submit book info to promo sites in advance of price drops
  • Proactively check book categories on Bklnk and Publisher Rocket and notify author of issues

Why work with me

Stability: I can offer you 2 to 15 hours per week for the next YEAR if we work well together

Planning: I’ve got book releases and a content calendar stretching into 2026…

Well-organized: Of course, your brain may not work like mine, but at least there’s a strategy in place!

Calendar-oriented: You’ll never have to guess at my priorities or when I need things done

Not a diva: I don’t need you to kiss the ground I walk on, just haaaalp!

Low drama: Don’t start none & there won’t be none

Good communicator: I can articulate what I need and how I’ve done it

Open-minded: I’m always trying to improve… It’s part of being an indie author

Thick-skinned: I read my one-star reviews without crying… ? So yeah, I can handle a critique as long as you’re not an ass about it

Partner in crime: With the right person or people, we’ll work together more like a team

Emoji fan: You’ll usually know my mood based on my insane emoji usage 😘

As our relationship evolves, I hope to publish faster by offloading more tasks to you, giving you even more stability with a long-term client!

Other Things to Note

I understand that we may not be working in the same timezone, and that’s okay. I will want frequent updates, but it definitely doesn’t have to be in realtime. 

I have many processes in place, but I’m also always open to ideas to improve/streamline our processes together. 

Timing

I’m always accepting pitches, but I may not be in a position to train someone new, depending on my publication schedule.

Generally, it’s a 1-3 month trial period before I determine if we fit well together.

Ready?

Contact me and pitch me on your proposal for what tasks you can help with, what tasks you are interested in but need training for, what payment you expect, and how much time you have available. If it sounds like we’re a good fit, we’ll discuss in more detail.

For TT specifically, use THIS Google Form to apply for TikTok.

Yes, they’re long, but I WILL share your info with other authors and you may get future clients from here.

Other authors are always asking me how to find assistants, and it’s nice to have a list on tap!

Requirements

Depending on the role you take on, I hope you’ll be familiar with:

  • Reverse harem genre tropes and romance books more broadly so you can help me write emails and social media posts
  • BookFunnel
  • StoryOrigin
  • Goodreads (please mention if you are a Librarian!)
  • Bookbub
  • Atticus
  • WordPress
  • Canva or other image creation software
  • Google Drive, Sheets, Docs
  • Dropbox
  • Instagram posts
  • Facebook pages, groups, posts
  • TikTok
  • Organization – you’ll need to follow my folder and file structure, date and file naming conventions, content calendar, planning & tracking system 

And if you’ve read my books, be sure to let me know by mentioning something only a reader would know. 😉 It may not make or break your application, but it’s nice to know!

Acronyms

  • ARC = Advance Review Copy (give to readers for free prior to publication)
  • WP = WordPress
  • BF = BookFunnel, an author service
  • SO = StoryOrigin
  • FB = Facebook
  • GR = Goodreads
  • BB = Bookbub
  • RH = reverse harem, my subgenre of romance
  • TT = TikTok